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32nd International Union of Radio Science General Assembly & Scientific Symposium * Montreal, Canada * 19-27 August 2017 Home Page

Program/Scientific Program
Oral Presenter Instructions

Instructions for Authors

  • Authors of papers accepted for oral presentations will typically have 20 minutes in total scheduled for their presentation. This usually means a maximum of 15 minutes for presentation, three minutes for questions and answers, and two minutes to get to and leave the podium. Session Chairs are being asked to be very strict in keeping to the time schedule. Please time your presentation ahead of time, and make sure that it fits within the allotted time.
  • Authors of papers accepted for oral presentation should bring slides in PowerPoint or Adobe PDF format.
  • When saving a PowerPoint presentation, please be sure to embed all fonts (for example, use File...Save As...click Tools...click Embed TrueType Fonts). When creating a PDF version of a presentation, please be sure to embed all fonts (for example, when printing to the Adobe PDF printer, this requires un-checking the “Rely on system fonts only; do not use document fonts” box on the Adobe PDF Settings tab).
  • A computer will be provided in each session room for presentations. Authors are very strongly discouraged from using their own computer for presentations; anyone who ignores this will have any time required to switch computers deducted from their presentation time. They will also have to finish their presentation and remove their computer five minutes before the next presentation, to allow time to reattach and configure the session computer. To be clear, if you insist on using your own computer, be sure your presentation is at least five minutes shorter than the allotted time, including discussion.
  • The computers in the session rooms will be running Windows 7  Service Pack 1 Pro, and will have the latest versions of Microsoft PowerPoint, PowerPoint Viewer, and Adobe Reader on them, as well as Windows Media Player, QuickTime, Adobe Flash Player, Internet Explorer, and Firefox. While an Internet connect will probably be available, it would be best not to depend on having one.
  • Please bring your presentation on a USB memory stick and load it onto the presentation computer at least 10 minutes prior to the start of the session. Please also identify yourself to one of the session Chairs at this time. USB 3.0 and 2.0 compatible connections will be provided; if you need something else, you will have to provide the necessary conversion (this is not recommended).
  • A Speaker Ready Room (room 512e) will be available from Saturday, August 19 at 7:30 am through the end of the GASS for authors to test the display of their presentations. It is strongly encouraged that you try your presentation using one of the computers in this room to insure that there are no font, video, or other display problems. This room also has facilities for transferring presentations from CD or DVD to USB memory sticks (although the media, including USB sticks, must be supplied by the user).
  • In preparing your presentation, remember that it may be viewed from the back of a room seating 200 people. Font sizes of 24 pt and above are strongly preferred. If you can’t read a version of a slide printed on a standard sheet of paper from a distance of two meters, people are probably going to have trouble reading your projected slide.